Kobe City: Deemed Assignment of Service Management Supervisors and Child Development Support Supervisors

Summary

When a Service Manager/Child Development Supervisor (Service Manager, etc.) is absent due to reasons beyond the provider’s control, and the provider wishes to deemphasize the position, it is necessary to submit an application to Kobe City prior to the assignment.
If Kobe City deems that there are unavoidable circumstances, a staff member of the business office who satisfies the work experience requirements for Service Managers, etc. may be deemed to be a Service Manager, etc. and assigned as a Service Manager, etc.

Requirements

In the case of a one-year application period

• The City is unable to assign a Service Manager due to unavoidable circumstances.
• There is no qualified Service Managers, etc. within the corporation.
• The person who is deemed to be assigned meets the work experience requirements for Service Managers, etc.

When the applicable period is 2 years

• The company is no longer able to assign Service Managers, etc. due to unavoidable circumstances.
• There are no qualified Service Managers, etc. within the corporation.
• The deemed assignee satisfies the work experience requirements for Service Managers, etc.
• The deemed staff member has been assigned to the business prior to the lack of a Service Manager, etc.
• The person assigned as a deemed staff member must have completed Basic Training for Service Managers, etc. and Initial Training for Consultation Support Workers (2 days).
• The deemed staff member has completed the practical training for persons responsible for service management, etc. and is expected to become a person responsible for service management, etc. at the facility where the application is filed.

Cases in which unavoidable circumstances are recognized

• When the Service Manager is unable to work due to sudden death, accident, sudden illness, etc.
• When the Service Manager suddenly resigns for personal reasons, etc.

Cases in which the circumstances are not recognized as unavoidable

• Cases where the business can foresee that the Service Manager will be unable to be assigned.
  Examples: Personnel changes within the corporation, maternity leave, the corporation recommends retirement, the Service Manager who retired repeatedly retires in a short period of time, etc.

• When there has been a reasonable period of time (generally 30 days or more) since the resignation was announced.

Applicable period

Applicable start date: The date when the application documents reach Kobe City
Applicable end date: One or two years after the date when the Service Manager can no longer be assigned
Example: If the application documents reach February 10, the date when the Service Manager vacates is February 1, and the applicable period is one year
Applicable period: From February 10 to January 31 of the following year.

Documents to be submitted

Forms for petition, etc. (EXCEL: 153KB)

In the case of one-year application period

• Application form
• Written Oath of Assignment
• Reference Form 1 List of Work Type
• Reference Form 3 Career Record
• Copy of Certificate of Work Experience (with corporate seal)
• Notification of Change (Form No. 2)

In the case of 2 years of applicable period

• Written Petition
• Written Oath of Assignment
• Reference Form 1 List of Work Type
• Reference Form 3 Career Record
• Copy of Certificate of Work Experience (with corporate seal)
• Certificate of completion of basic training for persons responsible for service management
• Certificate of Completion of Initial Training for Consultation Support Workers
• Notification of Change (Form 2)

Procedure

• Submit the documents to the e-mail address addressed to the Kobe City Welfare Bureau, Auditing and Guidance Department, Disability Designation Section.
  Please submit to : shogai_shitei@.city.kobe.lg.jp
  The subject line should be “[Deemed Assignment Petition] Date of Lack of Service Manager, Office Number, and Office Name”.
  Please note that we cannot respond to questions, etc. sent to this address. Please use the Kobe City Question Form.

• Kobe City will review the contents of the application within one to two weeks. During the busy season from March to May, it takes more time.
• Kobe City will contact the applicant by phone or other means to inform him or her of the results of the review.